Executive Assistant, RPK Biopharma, Lda

  • Setor de atividade: Biotecnologia / Química / Farmacêutica
  • Tipo de contrato: Sem termo
  • Regime de Trabalho: Tempo-completo
  • Categoria de emprego: Administrativo / Secretariado / Acolhimento
  • Sub-categoria de emprego: Assistente / Assistente de direção
  • Data de publicação: 16-11-2018
  • Prazo de candidatura: 30-11-2018

Executive Assistant

Our company is global leader in the pharmaceutical industry and we are looking to hire an Executive Assistant to assist the executive administrative staff and help improve productivity and planning.


Responsibilities and duties:

  • Planning and organising complex calendar management: to effectively manage the calendar and coordinate all internal/external meetings whilst liaising with relevant parties;
  • Arrange travel itinerary, accommodation, and transfers, whilst working to a set budget;
  • Manage and process phone calls, mail and email correspondence;
  • Work with the executive administrative team to coordinate and arrange meetings, conference calls, etc.;
  • Pro-actively assist with follow up actions from meetings;
  • Accurately create and manage expense reports;
  • Assist with preparing/recording agenda’s, meeting minutes, reports, presentation, collating information from various stakeholders/members of the team;
  • Screen/manage incoming correspondence and respond to any general inquiries as necessary;
  • Perform other duties as assigned;
  • Occasional travel required.


Qualifications and skills:

  • High school diploma (Bachelor’s degree preferred);
  • Demonstrated experience as an Administrative Assistant or related field;
  • Proficiency in Microsoft Outlook (essential), Excel, PowerPoint and Word;
  • Excellent English verbal and written communication skills (mandatory);
  • Detail oriented;
  • Proven problem solver, with the ability to find solutions quickly and appropriately;
  • Outstanding data and analytical skills;
  • Ability to work in a fast-paced, rapidly changing environment;
  • Ability to multi-task and manage multiple priorities simultaneously;
  • Ability to work effectively with minimal direct supervision;
  • Ability to maintain confidentiality.


If you think that you fit the profile, please send us your CV to info@pharmdevelopment.com

  • Nome do contacto: Sofia Figueiredo
  • Telefone do contacto: (+351) 934157226
  • Candidatar-me

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